Built from 240+ real coordinator posts

Anyone can reply to your Erasmus+ post.
That doesn't make them the right partner.

Stop guessing. There's a structured way to collect, compare, and shortlist Erasmus+ partners — simple enough to use today, clear enough to actually stick to.

Get the toolkit — €49
✓ Google Docs + Sheets
✓ KA1 and KA2 ready
✓ One-time payment
✓ Use today
Facebook comment
"Hi! We are very interested in cooperation! Please DM us 🙂"
+47 more just like this
WhatsApp
"Did you get my email? We sent the PIF last week, please confirm"
Unread · 6 days ago
Your notes app
School from Poland – nice? check later
NGO – forgot name – seemed good tho
This is fine 🔥
Sound familiar?

Meanwhile, this is your actual partner search situation.

Three platforms. Forty strangers. One overwhelmed coordinator.

Facebook comment
"Hi! We are very interested! Please DM us 🙂"
+47 more just like this
Email — Re: Re: Re:
"Please find our PIF attached (v3). Did you receive v2?"
Thread: 7 messages
WhatsApp
"Did you get my email? We are very serious partner"
Unread · 6 days ago
Your notes app
School Poland – nice? NGO forgot name – check later maybe
This is fine 🔥
Facebook DM
"We are agency but we connect you with schools in 12 countries"
Red flag?
Partner went silent
"Following up again. Just checking if you received our message..."
No reply · 2 weeks
38
unresolved contacts
^ This is a coordinator's actual inbox. The right partner is in there somewhere. Good luck finding them.
The four problems

It's not just chaos. It's four specific problems happening at once.

Each one costs you time, energy, and sometimes the right partner.

01
Replies land in four different places — and none of them talk to each other
Facebook comments, DMs, WhatsApp, emails. And somewhere in that pile is your best partner — buried under 37 others saying "interested!"
Scatter
02
Anyone can reply to a Facebook post — that doesn't make them a real partner
Agencies pretend to be schools. Consultants pretend to be NGOs. By the time you find out, you've wasted two weeks.
Qualification
03
No system means you pick on gut feeling — and gut feeling gets it wrong
They seemed nice. They replied fast. Six months later you realise they've never run a mobility project. There was no system to catch that. Now there is.
Gut feeling
04
You reply. They don't. And now your deadline is three weeks closer
You follow up. Nothing. Three weeks later you're starting from scratch — this time with less time, more stress, and a shorter list of options.
Silence
Before and after

The old way. The ToolPack way.

Same partners. Same replies. Completely different outcome.

Without the toolkit
Post on Facebook and wait and pray
Replies scatter across 4 different platforms
Copy everything manually into a spreadsheet you'll abandon
Forget who you already replied to. Start over.
Pick a partner on gut feeling
Realise 3 weeks later they were never a fit
Weeks lost. Wrong partner. Start again.
With the toolkit
Define your criteria with the Partner Search Brief
Post with a template that filters serious replies
Partners complete your intake form — structured, comparable
Everything lands in the Pipeline Tracker — organised
Score objectively with the Fit Matrix — no gut feeling
Follow up with the right script. Shortlist confirmed.
Right partner. Deadline met. Done.
How it works

From scattered replies to confirmed shortlist.
Three steps. Under a day.

Most coordinators spend weeks on what this pipeline does in hours.

1
Define and post
Know exactly what you need. Post it right. Serious replies go straight to your form.
Start
Partner Search Brief
Google Doc
Post Templates
Google Form
Partner Intake Form
Output
Post live. Form shared. Replies incoming.
2
Collect and compare
Every reply in one place. Tracked, scored, and ranked — not guessed at.
Google Doc
Intake Instructions
Google Sheet
Pipeline Tracker
Google Sheet
Fit Scoring Matrix
Output
All replies organised. Every partner scored.
3
Shortlist and confirm
Right script for every situation. Final decision with confidence and documentation.
Google Doc
Follow-Up Scripts
Result
Confirmed shortlist
Done
Right partner confirmed. Deadline met.
Weeks
Old way — inbox chaos
Most coordinators report cutting their partner search time dramatically after switching to this system
Hours
ToolPack way — structured pipeline
What's included

Eight tools. One system.
Delivered straight to your Google Drive.

Not eight random templates in a folder. Every file works with the next.

Start here
00
Read This First
Read This First
How to use every file, in order, from day one.
Google Doc
01
Partner Search Brief
Partner Search Brief
Define what you need before posting anywhere.
Google Doc
02
Facebook Post Templates
Facebook Post Templates
7 templates that attract serious replies.
Google Form
03
Partner Intake Form
Partner Intake Form
Partners fill this in. No more DMs.
Google Doc
04
Intake Instructions
Intake Form Instructions
Set up and share in 30 minutes.
Google Sheet
05
Partner Pipeline Tracker
Partner Pipeline Tracker
Every reply. One place. Organised.
Google Sheet
06
Partner Fit Scoring Matrix
Partner Fit Scoring Matrix
Score objectively. Best fit wins, not first reply.
Google Doc
07
Follow-Up Scripts
Follow-Up Scripts
10 templates for every situation.
Get instant access — €49

Not ready? Try the free matrix first

Who this is for

Made for coordinators doing this largely on their own.

Not for large Erasmus offices with dedicated teams. For the people actually in the trenches.

You.

This was built for you if any of these sounds familiar.

School coordinator managing KA1, KA121, or KA122 mobility or job shadowing
Small NGO or VET organisation building a KA2 consortium
You've posted in a Facebook group and been overwhelmed by what came back
You want a system that works — not another spreadsheet you abandon in week two
Not you.

This probably isn't the right fit if you're one of these.

Large university with a full Erasmus+ office and dedicated staff
Training provider looking for course participants rather than project partners
Looking for a full proposal-writing guide or project management system
Real coordinators. Real posts.

We didn't invent these problems.
We found them — 240 times.

These are real phrases from real coordinator posts in Erasmus+ Facebook groups. The same problems, described in the same language, posted by different people across Europe.

"
I'm overwhelmed with the positive responses… This will be a very difficult decision.
School coordinator
Erasmus+ Partner Search group · KA1 mobility post
The overwhelm problem
"
We are NOT interested in agencies or intermediaries. Only direct school-to-school partnerships.
Erasmus+ coordinator
KA2 Partnership group · partner search post
The qualification problem
"
We had already started taking contact with a Turkish school some time ago, but unfortunately we did not receive any further replies afterwards.
School coordinator
Erasmus+ Partner Search group · KA1 mobility post
The silence problem
These patterns appeared across 240+ real coordinator posts from Erasmus+ communities across Europe
Every file in this toolkit was designed around a real problem found in real coordinator posts. Nothing theoretical. Nothing generic.
Ready when you are

You've been managing this in your inbox long enough.

Get the system that should have existed already.

€49

One-time payment. No subscription. No renewal. Ever.

Yours to keep and reuse for every Erasmus+ project you run.

€49 — Get instant access

What if it doesn't work for me?

FAQ

Questions coordinators always ask.

Honest answers. No fluff.

Everything is in Google Docs and Google Sheets. When you purchase you get a link to a shared Google Drive folder. Make a copy to your own Drive and you're ready to start. No software to install beyond a free Google account.
No. Every file comes with plain-English instructions. The Start Here guide walks you through the whole system in order. If you can use Google Docs, you can use this toolkit.
Yes. The core system works for both. Post templates include specific versions for KA1 job shadowing, student mobility, and KA2 consortium searches. The intake form and scoring matrix work across all action types.
Jump in at whatever step you're at. If you already have replies, start with the Partner Intake Form and Pipeline Tracker to organise what you have. No need to start from scratch.
No. ErasmusToolPack is an independent product built by Erasmus+ practitioners for Erasmus+ practitioners. Not affiliated with the European Commission, any National Agency, or any official Erasmus+ body.
Yes. Once you purchase, the files are yours to copy and reuse for every project you run. One payment, unlimited use.
If you go through the toolkit within 7 days and feel it wasn't worth it, email us and we'll refund you. No awkward questions. The files are yours to keep either way.
Yes — download the free Partner Evaluation Matrix to try the approach before buying.